1. Preamble

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Statement of Purpose

The African Kingdoms Federation (AKF), in the year 2000 established CIHF-Crown Imperial House Foundation, and present day Royal Kingdoms CIHF Chapters are established to foster unity, peace, health, and wellness within the Kingdom communities, while preserving cultural heritage and promoting sustainable development. Guided by the principles of solidarity, mutual respect, and collective progress, the Foundation aims to uplift and empower Kingdoms peoples through strategic initiatives and collaborative efforts. Our core mission is to bridge traditional values with modern advancements to create a cohesive and thriving Kingdom.

 

Founding Principles

 

• Unity: The Foundation is dedicated to strengthening the bonds among the Kingdoms Communities, fostering a spirit of cooperation and shared purpose. Through inter-chiefdoms collaboration, we seek to build a resilient Kingdom.

• Peace: We commit to promoting peaceful coexistence and effective conflict resolution. By advocating for dialogue and understanding, the Foundation aims to contribute to stable and harmonious communities in the Kingdoms.

• Health and Wellness: Enhancing the health and well-being of individuals and communities is a central focus. We aim to address healthcare disparities and promote comprehensive wellness through targeted initiatives and programs.

• Cultural Preservation: Preserving African heritage and traditions is vital to maintaining our identity and history. The Foundation is dedicated to safeguarding cultural practices and promoting them for future generations.

• Economic Empowerment: We strive to provide opportunities for economic growth and self-sufficiency. By supporting entrepreneurship and vocational training, the Foundation seeks to empower individuals and communities to achieve economic independence.

 

2. Name, Status, and Headquarters

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Official Name

The official name of the organization is the "Crown Imperial House Foundation – CIHF.  Legal Status. The Crown Imperial House Foundation is a private, non-profit organization registered under the Companies Act, 1963 (Act 179) in Ghana. As a legal entity, the Foundation operates independently to achieve its objectives in alignment with its mission and vision.

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Location of Headquarters

The headquarters of the Crown Imperial House Foundation – CIHF is located in Accra, Ghana with representatives’ offices globally. This central location is chosen to facilitate effective management and coordination of the Foundation's initiatives across the continent, ensuring accessibility and strategic outreach.

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3. Mission and Vision

 

Mission Statement

To establish a robust support network among Kingdoms and African Nations, driving socio-economic development and cultural preservation, while promoting unity, peace, health, and wellness. The Crown Imperial House Foundation establishes Royal Kingdoms Chapters with the aim to harness collective efforts and resources to foster sustainable growth and empower communities in the Kingdoms.

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Vision Statement

To create harmonious and empowered Kingdoms where ancient traditions and modern innovations coalesce to uplift communities and enhance the quality of life for all Kingdoms peoples and surrounding Kingdoms. Our vision encompasses a future where Kingdom's rich heritage and progressive advancements work in concert to build prosperous and unified Kingdoms.

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4. Objectives and Activities

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    Unity Initiatives

• Organizing Inter-Chiefdom Conferences and Forums: Facilitate dialogue and collaboration among Kingdoms Chiefs to foster unity and collective progress.

• Facilitating Cultural Exchange Programs: Promote mutual respect and understanding through cultural exchange initiatives that celebrate and share diverse traditions.

• Hosting Annual Unity Festivals: Celebrate Kingdoms diversity and strengthen community bonds through annual festivals that showcase the Kingdom’s rich cultural heritage.

 

   Peace Campaigns

• Conducting Conflict Resolution Workshops: Provide training and resources for effective conflict resolution to promote peaceful coexistence within communities.

• Implementing Peace Education Programs: Introduce peace education in schools and communities to instill values of non-violence and reconciliation.

• Establishing Community Mediation Centers: Create local centers dedicated to resolving disputes and fostering community harmony.

 

   Health and Wellness Programs

• Deploying Mobile Health Clinics: Deliver healthcare services to underserved areas, improving access to medical care and promoting overall health.

• Conducting Public Health Education Campaigns: Raise awareness about preventive care and healthy lifestyles through community outreach and educational initiatives.

• Offering Mental Health Support Services: Provide counselling and therapy to address mental health needs and support emotional well-being.

 

   Economic Empowerment and Capacity Building

• Providing Vocational Training Programs: Enhance employability and entrepreneurship through skills development and job readiness programs.

• Conducting Business Development Workshops: Offer training on financial literacy, business management, and entrepreneurship to foster economic growth.

• Implementing Agricultural Training Programs: Promote sustainable farming practices and agricultural innovation to improve food security and economic stability.

 

   Cultural Preservation and Education

• Organizing Cultural Workshops: Teach traditional crafts, music, and storytelling to preserve and celebrate African cultural heritage.

• Conducting Heritage Tours: Educate participants about African history and culture through organized tours and cultural experiences.

• Collaborating with Educational Institutions: Integrate African cultural studies into school curricula to ensure the preservation and appreciation of heritage.

 

5. Governance Structure

 

    Senior Authority 

• No commitment or financial obligation, contract or agreement or any other type of contract, agreement or obligation is to be signed by any person associated with the CIHF and the CIHF Kingdoms Chapters without the express written approval by Her Imperial Majesty The Empress. This applies to the members of the Executive Committee, the members of the Advisory Council and any other staff members, volunteers, Members and any persons in any way associated with the CIHF and the CIHF Kingdoms Chapters.

 

   Executive Committee Composition and Appointment:

• The Executive Committee shall include key operational roles such as the Executive Director, Chief Financial Officer, and other essential positions as proposed by the Executive Director and approved by Her Imperial Majesty via the office of the CPM for Administration.

• Members of the Executive Committee shall be appointed by Her Imperial Majesty based on their expertise and experience.

 

   Roles and Responsibilities:

• Operational Management: Oversee day-to-day operations of the Foundation.

• Strategic Planning: Propose for approval by Her Imperial Majesty via the Office of the CPM for Administration strategic plans in alignment with the Foundation’s mission. And once approved, execute the Strategic Plan. 

• Reporting: Provide weekly reports to Her Imperial Majesty via the Office of the CPM for Administration on the Foundation’s activities and performance, along with photos, testimonials and videos as possible.

 

   Advisory Council Composition and Appointment:

• The Advisory Council shall consist of experts, and representatives from various sectors relevant to the Foundation’s activities.

• Members shall be proposed by the Executive Director of the Chapter and approved by Her Imperial Majesty via the Office of the CPM for Administration based on their knowledge, experience, and contributions to the Foundation’s goals.

 

   Roles and Responsibilities:

• Advice and Guidance: Offer expert advice and recommendations to the Executive Committee.

• Networking: Facilitate connections and collaborations with external stakeholders and organizations.

• Support and Advocacy: Advocate for the Foundation’s initiatives and support its outreach efforts.

 

   Roles and Responsibilities

• Detailed Description: The roles and responsibilities of the Senior Authority, Executive Committee, and Advisory Council members shall be defined in the Foundation’s operational policies and by-laws, ensuring clarity in governance and accountability.

 

6. Membership Eligibility Criteria

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• Individual Members: Individuals who are committed to the Foundation’s mission and have a demonstrated interest or expertise in areas relevant to the Foundation’s objectives may apply for an individual membership at an annual fee of USD $100.

• Organizational Members: Organizations that align with the Foundation’s mission and are engaged in activities that support the Foundation’s goals may also apply for organization/company membership form at an annual fee of USD $500

• Royals/Chiefdoms/Clans: Any Royal Chiefdoms/Clans that align with the Foundation’s mission and are engaged in activities that support the Foundation’s goals may also apply for a Royal membership at an annual fee of USD $300.

• Application Process: Interested individuals or organizations submitted application forms will be reviewed and approved with written notice by Her Imperial Majesty via the Office of the CPM for Administration

 

   Rights and Responsibilities of Members

 

   Rights:

• Participation: Members have the right to participate in Foundation meetings, events, and activities.

• Access to Information: Members are entitled to receive updates on the Foundation’s activities and other relevant information.

 

   Responsibilities:

• Adherence to Constitution: Members must adhere to the provisions of the Constitution and any policies or guidelines established by the Foundation.

• Active Participation: Members are encouraged to actively participate in the Foundation’s programs and initiatives.

• Support and Advocacy: Members should support the Foundation’s mission and advocate for its objectives in their respective communities or sectors.

 

   Membership Categories

• Regular Members: Individuals who actively engage with the Foundation’s initiatives and participate in its activities.

• Honorary Members: Individuals recognized for their significant contributions to the Foundation or its mission, who may not actively participate but offer valuable support and advocacy.

• Organizational Members: Entities such as NGOs, companies, or institutions that support the Foundation’s mission and collaborate on relevant projects.

• Lifetime Members: Individuals or organizations that have made exceptional contributions to the Foundation and are granted permanent membership status.

• Royal Members: Royals who actively engage with the Foundation’s initiatives and support and participate in its activities.

 

7. Meetings

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    Annual General Meetings

• Frequency: The Foundation shall hold an Annual General Meeting (AGM) once every year, typically within the 6th month of each year.

• Agenda: The AGM will cover key topics including the review of the annual report, financial statements and other significant decisions.

• Procedures: Notice of the AGM shall be given to all members at least 21 days in advance. The meeting will be conducted in accordance with the procedures outlined in the Foundation’s by-laws.

 

    Special Meetings

• Conditions: Special meetings may be called to address urgent matters or specific issues not covered in the AGM. Such meetings can be convened by the Senior Authority, Executive Committee, or upon request by a specified number of members.

• Procedures: Notice of special meetings must be provided to members at least 7 days in advance, specifying the purpose and agenda of the meeting. Decisions at special meetings are made in accordance with the procedures established in the by-laws.

 

8. Financial Management

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    Sources of Funding

• Donations: The Foundation may receive donations from individuals, organizations, and philanthropic entities committed to supporting its mission and objectives.

• Grants: The Foundation may apply for and receive grants from government agencies, international organizations, and other funding bodies.

• Fundraising Activities: The Foundation may organize fundraising events and campaigns to generate additional resources.

• Investment Income: The Foundation may invest its funds in accordance with its investment policy to generate income only with the express written approval from Her Imperial Majesty.

 

   Financial Accountability

• Budgeting: The Foundation shall prepare an annual budget outlining expected revenues and expenditures, which must be approved by Her Imperial Majesty

• Expenditure: All expenditures must be in line with the approved budget and must be documented and justified according to the Foundation’s financial policies.

• Financial Policies: The Foundation shall establish and maintain financial policies and procedures to ensure responsible financial management and transparency. 

 

   Auditing and Reporting

• Auditing: The Foundation’s financial statements shall be audited annually by a certified CIHF Accountant to ensure accuracy and compliance with legal and financial standards.

• Reporting: The Foundation shall prepare and submit annual financial reports, detailing the financial status and performance of the Foundation.

 

9. Partnerships and Collaborations

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   Local and International Partnerships

• Guidelines for Establishing Partnerships: The Foundation may establish partnerships with local and international organizations, governments, and institutions that align with its mission and objectives. All partnerships should be formalized through written agreements outlining the roles, responsibilities, and contributions of each party.

• Criteria for Selection: Potential partners will be evaluated based on their alignment with the Foundation’s goals, their capacity to contribute effectively, and their track record in relevant areas.

 

   Roles of Partners

• Responsibilities: Partners are expected to contribute resources, expertise, and support as specified in the partnership agreements. They may also participate in joint initiatives, events, and projects.

• Expectations: The Foundation anticipates that partners will adhere to the principles and values of the Foundation, working collaboratively to achieve shared goals and objectives.

 

   Collaboration Guidelines

• Procedures: Effective collaboration requires clear communication, mutual respect, and coordinated efforts. The Foundation shall establish procedures for managing and monitoring collaborative projects to ensure alignment with its mission and effective implementation.

• Principles: Collaborations should be based on principles of transparency, and accountability. All agreements should include mechanisms for regular review and assessment of progress. 

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10. Monitoring and Evaluation

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   Monitoring Framework

• Framework: The Foundation shall establish a comprehensive monitoring framework to track the progress and impact of its initiatives. This framework will include processes for regular assessment, data collection, and analysis to ensure that activities are aligned with the Foundation’s objectives.

• Monitoring Tools: Tools and methods such as performance indicators, surveys, and reports will be used to gather information and evaluate the effectiveness of programs and projects.

 

   Key Performance Indicators

• Indicators: Specific Key Performance Indicators (KPIs) will be developed to measure the success and impact of the Foundation’s initiatives. These indicators will be tailored to each program and will include metrics related to outcomes, outputs, and overall effectiveness.

• Evaluation: KPIs will be regularly reviewed and adjusted as needed to ensure they accurately reflect the goals and impact of the Foundation’s work.

 

   Reporting Mechanisms

• Regular Reporting: The Foundation shall provide regular reports on the progress and outcomes of its initiatives to the Senior Authority via the Office of the CPM for Administration and members. These reports will include information on achievements and challenges.

• Transparency: Reporting mechanisms will ensure transparency and accountability, providing stakeholders with clear and accessible information about the Foundation’s activities and impact.

 

 11. Amendments to the Constitution

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   Procedures for Amendments

• Proposal: Amendments to the Constitution may be proposed by the Executive Committee in alignment with the Foundation’s mission and objectives.

• Review: Proposed Amendments shall be reviewed by the Office of the CPM for Administration and submitted to Her Imperial Majesty for approval.

 

• Notification: Members shall be notified of proposed amendments at least 7 days before the meeting where the amendment will be discussed.

• Approval: To be adopted, proposed amendments must be approved by Her Imperial Majesty.

 

• Implementation: Once approved, amendments shall be implemented and incorporated into the Constitution. The updated Constitution shall be distributed to all Members and stakeholders.

 

12. Dissolution

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   Conditions for Dissolution

• Circumstances: The Foundation may be dissolved under the following circumstances:

• Decision by Senior Authority: A resolution for dissolution may be passed by Her Imperial Majesty with prior notice.

• Legal Requirements: Dissolution may occur if required by law or as mandated by regulatory authorities.

• Insolvency: Dissolution may be initiated if the Foundation becomes insolvent.

 

   Asset Distribution upon Dissolution

• Distribution of Assets: Upon dissolution, any remaining assets of the Foundation shall be distributed as follows:

• Debts and Liabilities: First, all outstanding debts and liabilities shall be settled.

• Remaining Assets: Any remaining assets shall be distributed to one or more organizations with similar objectives to the Foundation, as determined by Her Imperial Majesty.

• Legal Compliance: The distribution of assets shall comply with applicable legal requirements and regulations.

 

 

13. Signed/Sealed

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The ORIGINAL COPY of this Constitution was Signed/Sealed:

By Her Imperial Majesty The Empress H.I.M Empress Shebah Debra Amelia SAI Kasambu ’Ra, Queen Sheba III The Queen of Sheba. The Senior Authority, Founder and Chairperson, Crown Imperial House Foundation- CIHF NGOMG a UNDESA-(United Nations Department of Economic and Social Affairs) registered NGOMG (NGO Major Group; and the Vice President of AACID-Arab African Council of Integration and Development United Nations accredited Special Consultative Status Civil Society Organization); CIHF Alliance Partner.

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